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Accounting Coordinator

Who is COVE?
Since our launch in 2018, the Centre for Ocean Ventures and Entrepreneurship (COVE) has been on a mission to connect people, ideas, resources, and assets to propel solutions and sustainable growth for Canada’s marine sector. COVE has been central to the creation of a large cluster of companies and in generating a best-in-class start-up ecosystem.  COVE provides strategic network-building opportunities, connections, and thought leadership amongst the global ocean tech community and runs programs to foster the development of the workforce, the acceleration of ocean tech product releases, and the success of new ventures by start-ups, scaleups and SMEs. These programs and COVE’s ability to nationally harness multi-disciplinary skills and capabilities within the marine ecosystem is an enabler in solving industry challenges, generating economic benefits, and providing value to investors.

COVE is expanding rapidly, and we are continuing to build our team to support our transformative impact on the marine sector.  With over 60 companies on site and its global network of 2,000+ organizations that are engaged in marine tech, it is on the precipice of becoming a global centre of excellence for industry-led innovation. We know our journey is only achievable by having a great team who shares ideas, tries new things, and learns as we go.

The Opportunity

COVE is seeking an Accounting Coordinator to work in a fast paced and cooperative team environment in which you are challenged to think of new ways to do things.  You will be responsible for supporting the accounting and financial operations at COVE.  You will work independently, having regular consultation and communication with the Controller, staff, and COVE members, are essential to the effective delivery of the finance function, and a key player in maintaining a strong system of internal controls.  You are a motivated and pro-active individual, who enjoys telling the story in the data and loves to analyze numbers, prepare reports, and present findings.  You ask great questions, probe to understand, and are a creative thinker who enjoys sharing your insight, recommendations, and ideas. Multitasking and and interpersonal skills are essential for this position. Professionalism, initiative, work ethic, output quality, and the ability to meet deadlines are of prime importance in this energetic environment.  Strong interpersonal, communication and critical-thinking skills are essential as is confidentiality and the ability to work both independently and in a collaborative team environment.

What you will be doing:

  • Keeping financial records accurate and up to date, preparing reports, and completing month end procedures.
  • Working with other members of the finance department to compile, analyze and report financial data.
  • Processing business transactions like purchase orders, payables and receivables, disbursements, expense vouchers and receipts.
  • Preparing and distributing customer invoices, entering information into the accounts receivable sub-ledger, and performing monthly account reconciliations. Distributing statements to customers and monitoring customer accounts for payment.
  • Checking, verifying, and processing invoices, preparing cheques and wire transactions for approval, and maintaining vendor files and preparing bank deposits.
  • Assisting and supporting COVE personnel for all travel, expense claims, corporate credit card balancing and financial matters.
  • Assisting with claims and/or financial reports to funders for special projects and programs.
  • Processing payroll on a biweekly basis including onboarding new employees in the payroll system and calculating benefits as required, collecting, confirming and processing timesheets, reconciling payroll subledger to the general ledger, reconciling payroll taxes, issuing Records of employment and processing employee changes and terminations.
  • Assisting in completing year end procedures, preparing working papers, issuing T4’s and liaising with external auditors.

What you will bring:

  • Bachelor’s Degree or Diploma in Finance, Accounting or Business Administration
  • Minimum 2-3 years of related experience
  • Proficiency in Windows OS and MS Office Suite programs, particularly Microsoft Excel.
  • Knowledge of full cycle accounting
  • Excellent analytical and problem-solving skills.
  • Thrives in a fast paced, challenging, and ever-changing environment with a commitment to achieving results and achieving deadlines.
  • Excellent oral and written communication skills.
  • Professional attitude with a strong work ethic and ability to work both independently and within a team.
  • Strong organizational skills with an ability to prioritize and multi-task and ability to adapt to changing priorities, problem solve and be efficient in a fast-paced environment is a must.
  • High level of accuracy and attention to detail, with an aptitude for numbers.
  • Ability to act responsibly and ethically when working with sensitive financial information, whether it is company or personal information with the ability to maintain confidentiality at all times.

Additional Assets:

  • Working toward an Accounting Designation
  • Second Language (i.e. French)
  • Direct experience working in the ocean technology or marine sector

Working at COVE

Our team is passionate about supporting marine tech innovators and are tireless champions for every innovator that comes through our doors.  We value integrity, creativity, and diversity, and we thrive as part of an integrated team that revels in delivering results.   Diversity in the people we hire is essential for truly collaborative work, and for the impact we are accountable for in the community we serve. We foster a workplace in which individual differences are recognized, appreciated, and respected to fully develop and utilize each person’s talents and strengths. We operate a hybrid and flexible work environment to support the best results from our highly collaborative team. 

Benefits:

  • Opportunity to learn and make an impact by working for a dynamic, growing company on meaningful projects that finds solutions to real-life problems.
  • Vacation, personal days, and sick time
  • Hybrid remote work policy (ability to work up to 2 days per week remotely) and flexible work hours
  • Team wide bonding activities and casual work environment
  • Tech focused office location, convenient via transit and bike paths and free parking
  • Employee wellbeing including full medical & dental benefits and a health spending account
  • Group RRSP matching program & Income Insurance Plans
  • Learning and growth opportunities
  • Employee recognition program
  • Employee referral program
  • Competitive salary

Don’t meet every single requirement? At COVE, we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role, but your past experience doesn’t align with every single qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

We are committed to ensuring accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodation upon request.

We offer an excellent working environment where life balance is valued.  Our people and their commitment to quality work is what drives our success.  You can find out more information about COVE at www.coveocean.com . Salary for this position will be commensurate with experience, note that relocation costs are not supported.

To be considered for this position, please apply online by clicking “Apply”.  The deadline for submission is 5:00 pm, September 22, 2023. We thank all candidates for their interest; however, only those selected for an interview will be contacted.  

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Discover your opportunities in ocean tech with COVE.